Job Details

Scholarship/Programs Coordinator

JOB SUMMARY 

The position provides coordination and inclusive management of the undergraduate scholarship program under the responsibility of the VP of Institutional Advancement, working closely with the President, CFO, Data Entry Manager, IA Staff, and Faculty of Stillman College. Responsibilities include managing the student scholarship award processes, preparing reports, collaborating and communicating with appropriate departmental, collegiate, and university offices, and serving student scholarship needs. 

TYPICAL DUTIES AND RESPONSIBILITIES 

1. Provides guidance and support to the Scholarship Committee.  Works closely with committee chair to recruit committee members, coordinate their efforts and plan monthly committee meetings to advance the committee functions. 
2. Implements, coordinates, directs and maintains SC scholarship program, including preparation of new scholarship agreements, maintenance and monitoring of existing scholarship agreements and maintaining regular contact with donors and students. 
3. Acts as liaison between faculty/staff, students and the public to provide information and resources regarding scholarship activities and programs.  
4. Maintains ongoing relationships by initiating and responding to individual donors, corporations and businesses, Trustees, SC Administrators, community organizations and private foundations when renewing or securing new scholarship gifts. 
5. Prepares scholarship application process for students and coordinates scholarship application reading and scoring. 
6. Supports the Scholarship Committee in planning 
7. Conducts Scholarship Reception. 
8. Assists staff in office computer operations and database input, responds to questions/problems on system and software procedures and coordinates design and maintenance of SC scholarship web presence.    
9. Assists in the coordination of other special events such as the Faculty, Staff and Student Awards, SC Alumni Golf Challenges, and other events as planned. 
10. Work with SC Accounting Office to utilize management tools to determine scholarship fund availability and manage expenditures.  
11. Monitor student performance for continued scholarship eligibility and resolve issues related to student eligibility in collaboration with the Office of Student Finance. 
12. Assist students with scholarship questions and concerns, serving as an informational resource to current and incoming students and resolving issues raised by parents. 
13. Maintain detailed records of scholarship administration and produce information and reports in collaboration with college and department offices. 
14. Coordinate and align CFANS, departmental, and Office of Admissions processes to award scholarships to diverse new students to enhance strategic recruitment goals and efforts.

Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned. 

REQUIRED QUALIFICATIONS

Bachelor’s degree in Business or related field; Minimum two years of work experience in a responsible administrative position dealing with scholarships, financial aid, student services, or related areas; Evidence of successful project leadership and management experience, Evidence of strong written, oral, and interpersonal communication skills; Demonstrated success at working effectively in a diverse, collaborative team environment; Demonstrated commitment to diversity and experience in multi-cultural settings or working with diverse audiences; Demonstrated ability to take initiative and work independently; Evidence of compiling information and strong problem-solving abilities; Established record of excellent time management and organizational skills, including attention to detail and ability to prioritize deadlines; Experience in customer service environments and dedication to delivering quality services that promote high levels of satisfaction; Demonstrated knowledge and experience working with computerized databases, such as Excel, Access, or similar programs. 

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business or related field. Directly related experience performing the duties of the job may substitute for the degree requirement on a year-for-year basis.  Three years experience in a foundation/development environment or other related business function.

Demonstrated Knowledge of:

Development office procedures, programs, (contributions, scholarships, etc.); Personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunication systems, fax machines, copy machines. 

Demonstrated Ability to:

Develop and maintain effective working relationships; effectively communicate verbally and in writing; provide effective and responsive service to customers and contacts; perform all assigned tasks efficiently and accurately and create and maintain accurate records; prioritize and manage multiple projects or change priorities quickly; operate a variety of office equipment; identify and resolve problems or issues with students, staff and clients. 

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Standard office environment. Recurring early/late hours (weekend/early morning/evening meetings). Minimal physical exertion required. Position does not contain physical elements beyond the handling of everyday objects and materials. 

Stillman College is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age marital status, disability, public assistance status, veteran status, or sexual orientation.