The Controller’s Office (CO) is a unit within the Division of Administration and Finance (DOAF) and provides services in the areas of General Accounting, Capital Assets Accounting, Financial Systems Management, Reporting, and Tax Compliance. The Controller’s Office oversees the college’s general ledger accounting system and manages the monthly, quarterly, and year-end closing of the college’s books. The unit maintains compliance with regulations and accounting standards and serves as a campus resource for training and continuous improvement in business processes and procedures.
The CO also consults with Vice President of Administration and Finance on a wide range of financial activities and is frequently called upon for its expertise in accounting and reporting structures and up-to-date knowledge on financial reporting regulations. As Stillman College expands its growing roster of projects, the unit keeps pace and supports Stillman’s increasingly complex financial accounting and reporting requirements for new enterprises and global engagements.
It is the CO responsibility to coordinate and direct all financial transactions recorded in the accounting system of Stillman College. This responsibility requires that the General Accounting staff be service oriented relative to the financial needs of all departments on campus while still assuring that all transactions adhere to college policies and procedures, generally accepted accounting principles, and rules established by the authoritative governing bodies.
General Accounting and Financial Reporting is responsible for maintaining the integrity of the college’s accounting records–including the maintenance of ChartFields and Combination Codes, the review of general ledger (GL) activities and the timely closing of accounting periods. In addition, the office processes GL journal entries for cash transfers, inter-departmental transactions and expense corrections and reviews the accuracy of monthly financial reports. The office also coordinates the Stillman’s Annual Financial Report, quarterly reports for the Board of Trustees and other external reports.